What two words have hundreds of letters in them? Mail room. If you are a small to medium-sized business, you know mail not only carries letters, but marketing material, invoices and payments as well and thus is important as it can be a significant contributor to your companies revenue stream.
That’s why keeping mailing operations smooth is essential. So if you’re in the market for new mailroom technology, perhaps something faster, more efficient, user friendly, or updated to interface with the web, it’s best to do your homework before contacting your local vendor.
Here are the five things you need to know before contacting a mailing equipment provider:
Material: Your “sendables.” What is the material, size, thickness and weight of mail pieces your business daily processes?
Expense: What is your monthly spend on postage, stamps or — if you have a postage meter already — downloaded postage?
Extra services: What special mail-related services does your business use on a repetitive basis (folding, inserting, certified mail, electronic and standard return receipts, insurance or registered mail and first-class/ international shipping)?
Quantities: What are your package distribution quantities?
Tracking software: Are you tracking departmental charge-backs via accounting software?
Having this information ready will help your office technology provider to prospect a postage meter or mailing machine with the processing capability and configuration options to fit your particular business situation.